Terms & Conditions
It is vital to be fully aware of the contents of this page, which in tandem with the terms set out on the hire agreement constitute the terms and conditions of hire / rent. Breach of any of these terms, depending on the nature of the breach, may give rise to: the loss of your security deposit; a breach in the terms of the vehicle’s insurance leading to a lack of cover for an individual or occurrence; a criminal offence being committed.
Glossary of Terms
Refers to the hirer or renter of the vehicle as recorded on this agreement, and any additional passengers also recorded on this agreement.
Refers to CAMPER TRAILS LLP and its employees and agents.
Refers to the hirer of the vehicle as recorded in this agreement, any additional passengers also recorded in this agreement, and CAMPER TRAILS LLP and its employees and agents.
Refers to the entirety of the hire agreement, to include the first page with details of the hirer, the vehicle and any charges, and every part and page of these terms and conditions, all of which constitute the entire agreement between the parties.
Refers to the provision to you of the vehicle by us in accordance with the terms of this agreement.
Refers to the vehicle provided to you by CAMPER TRAILS in accordance with the terms of this agreement.
Refers to any and all charges levied at you by CAMPER TRAILS in respect of the hire of the vehicle in accordance with the terms of this agreement : mandatory, elective and/or refundable ; to include deposits, daily rates, additional extras and penalty charges.
‘Accessories’ or ‘Add-Ons’
Refers to any supplemental and/or additional item provided by CAMPER TRAILS to you as part of the hire of the vehicle according to the terms of this agreement, that nonetheless does not form part of the vehicle itself.
Refers to any loss or defect that arises while the vehicle is in your care, whether cosmetic, electrical or mechanical, that causes the vehicle to no longer be in the same condition as it was when we provided it to you.
Hire Of The Vehicle
1. Collection & Return Of Vehicle
a) You must collect the vehicle between 8 AM and 12 noon on the day that hire is due to commence. Please allow at least 15 minutes to demonstrate the workings of the vehicle and its accessories.
b) You must return the vehicle by 4 PM on the final day that hire is arranged for. The vehicle must be clean and in the same condition as when it was collected. Should this prove not to be the case, a charge will be levied, which will in the first instance come out of your security deposit.
c) Should the vehicle have been involved in an accident involving damage to itself or third party property, you will be liable for the policy excess shown below: ????????
d) If it becomes clear that you will be late returning the vehicle, you must advise us immediately, as any failure to do so may lead late charges. Grace time of two hours is given to return the vehicle, failing which Rs. 1000 per hour will be levied.
e) If you lose the use of the vehicle for any reason during the period of hire, we have no obligation to refund you any money paid to us, and are not required to provide you with a replacement vehicle.
a) In case you know how to drive a towing vehicle attached to a caravan, you must be aged between 21 and 60 years old, and have held a full valid driver’s licence for two years. We reserve the right to refuse the hire of a vehicle to any driver we see fit without explanation.
b) Details of any additional drivers will be required at least 3 days in advance of the commencement of hire.
c) A valid driver’s photographic licence must be produced by all drivers at the commencement of hire. Copies/scans of both licenses to be uploaded to our website in advance of the day of hire commencement.
d) Each driver must also provide one form of identification from the following – Aadhar card; Passport; Driver’s Licence; or PAN card.
e) Drivers will be held personally liable for any and all legal penalties (eg: fines, charges or illegal activities undertaken), which are incurred during the period of hire, except where those penalties can be proven to reflect upon the condition of the vehicle at the point of hire.
3. Use of the Vehicle if you are driving
a) The vehicle is not to be:
driven in an unsafe, reckless or dangerous manner
driven off the road or on unsafe road surface
used in a manner which could cause damage to the vehicle, its passengers or third parties or their property
driven in an area prohibited by law, by us or on private property to which access is excluded
driven by a person in any way under the influence of alcohol or drugs, or any other illegal substance
driven by any person under the age of 21
driven by any person not legally entitled to drive a motor vehicle
driven by any person not legally entitled to drive a motor vehicle of this type
driven by any person not in possession of a full valid driving licence
left unoccupied with any of the keys in or on the vehicle
submerged in water, or put into contact with salt water
used for any illegal purpose, or for any race, rally or contest
used to tow any other vehicle and/or trailer
used to carry more passengers/property than is permitted by the specific hire agreement entered into
used to carry volatile material (including but not limited to liquids, gases, explosives or corrosives)
used in any way that would breach your obligations under the hire agreement
lent or hired the travel trailer to a third party
moved without the written consent of CAMPER TRAILS out of the country
used on adverse road or weather conditions
4. Smoking In The Vehicle
Smoking of any kind is banned in or near our vehicles/awnings. There will be a deduction from your security deposit should there be evidence of smoking having taken place within the vehicle upon its return to us.
5. Pets Not Allowed
a) As of now, we are not allowing pets on board CAMPER TRAILS
6. Modifications To The Vehicle
You will not make any modifications of any kind to the vehicle’s exterior, interior, mechanical or electrical workings or accessories without our prior consent.
7. Maintenance Of The Vehicle
a) You will ensure that the vehicle is properly maintained while in your care, within a reasonable limit.
b) If there is a technical problem either with the towing vehicle and the trailer, you may provide the driver with money to repair the problem. We will reimburse you the incurred costs in effecting any mechanical repair with the vehicle, providing that you can provide receipted documentation proving the work undertaken and the amount incurred and have received our prior consent to undertake the work.
Charges And Payments
8. Making Payment
a) You must confirm the availability of your CAMPER TRAILS Trailer with us at the time of booking. A booking is only fully confirmed once the entire booking amount is received in the CAMPER TRAILS bank account.
b) Upon receipt of payment, a confirmation email will be sent. CAMPER TRAILS will also send your itinerary details.
c) Payment of the hire charges is through cheque (three days prior to hiring of the vehicle); debit card, credit card or Paytm.
Bank Transfer can made to the following account:
9. Cancellation Charges
a) Should you be forced to cancel your booking prior to 4 weeks before hire commences, you will lose 10 per cent of your hire charges.
b) Should you be forced to cancel your booking 3 weeks before hire commences, you will lose 15 per cent of your hire charges.
c) Should cancellation occur within two weeks of the date that hire is due to commence, you will lose 20 per cent of the hire charges.
d) Should cancellation occur within one week of the date that hire is due to commence, you will lose 25 per cent of the hire charges.
e) Should cancellation occur on the date that hire is due to commence, you will lose 50 per cent of the hire charges.
10. Your Security Deposit
A security deposit for the amount shown below is payable before hire can commence. This deposit is fully refundable upon the return of the vehicle, provided it and any accessories are delivered on time and in the same condition as when they left.
Rs. 5,000 for Indian nationals
100 USD for foreign nationals
b) The deposit will be refunded to you within one day of these conditions being met.
c) You will be charged at if the vehicle is returned past the agreed time, at Rs. 200 per hour for the first five hours. Subsequent hours will be charged at Rs. 500 per hour. This is because the vehicle will need to be completely cleaned, valeted and re-stocked before the next customer arrives to collect it.
d) Should any damage to the interior of the vehicle and/or the accessories exceed the security deposit, you will be liable for settling these additional costs.
e) Should the damage not exceed the security deposit then we will only charge you for the amount required to set right the damage, and will return the remainder of the deposit to you.
11. Chargeable Insurance Extras
Insurance for additional drivers is charged at £8.00 per additional driver per day (in whole or in part), with a maximum of three drivers allowed. We reserve the right to refuse hire of a vehicle to any driver we see fit without explanation.
12. Vehicle Insurance
a) Comprehensive insurance cover is included in the stated price, with a standard excess of £500.00 (£750.00 for non UK residents) payable in the event of any accident damage to either the vehicle or third party property. You will be liable for this excess, as well as for the replacement or repair involved in any damage to the windscreen or tyres.
b) The driver, or drivers, must be a minimum of 21 years old in order for them to be covered, and as a consequence we will not allow any additional driver below this age.
c) Repair costs which are less than the Insurance Excess will be invoiced directly to the Hirer. An insurance claim will only be made if the total repair cost exceeds Rs. 10,000 (foreign nationals pay 200 USD).
d) Hirers cannot be insured in the following circumstances:
Hirers under 21 or over 75 years of age unless otherwise agreed by the Insurer.
Hirers aged 21 or over unless a full driving licence valid in India or International equivalent has been held for 24 months.
Persons who have been convicted of an offence in connection with the driving of a motor vehicle or motorcycle and/or have had their driving licence endorsed or suspended or penalty points imposed.
Parking and not more than two speeding offences in the past 3 years may be ignored.
Persons who have any mental or physical defect or infirmity or suffers from fits, diabetes or any heart complaint.
Persons who have had their insurance declined and/or renewal refused and/or special insurance terms imposed as a result of claims experience and/or have had their insurance or cover cancelled by any Motor Insurer.
Foreign Service Personnel other than persons born in the United Kingdom.
e) The following are not covered by CAMPER TRAILS Hire’s Vehicle Insurance:
Windscreen, glass & tyre damage
Minor damage to exterior vehicle paintwork, and with total repair costs less than £500 (£750 for non UK residents)
Loss/damage/theft to the radio, stereo equipment, and aerials
Personal effects within or from the vehicle
Interior damage including burns, to seats, flooring and living or cooking equipment
Any equipment on hire
Any consequential expenses or additional costs incurred in hiring alternative vehicles
Missed transport, accommodation, travel expenses or any third party claims in connection with a breakdown or accident
The Hirer shall be liable to pay the full cost of repair of any damage which the travel trailer may suffer as the result of accidental damage, or willful or negligent action of the Hirer
a) As part of the hire agreement you are expected to sweep out any debris in the Caravan and wipe down all internal surfaces before returning the vehicle.
b) You also agree to bring the Caravan back in a condition that is not unreasonably dirty on the outside.
Accidents And Breakdowns
14. a) Should an accident occur while the vehicle is in your care, or should any accident, loss or damage occur to the vehicle, you must inform us within 24 hours at these numbers…..
b) Any theft, road traffic accident or damage to third party property arising out of your use of the vehicle must be reported by you to the local police. Names, addresses and contact telephone numbers for any and all third parties and witnesses must be obtained by you, even if the matter appears to be straightforward and/or the damage minimal.
c) By signing this agreement, you undertake to assist us and our representatives in handling any claim arising from any accident, incident or event occurring while the vehicle is in your care, including but not limited to the completion of report forms and witness statements, interview by our representatives or their agents and attending Court to provide evidence.
15. Breakdown & Recovery
a) In the event of a breakdown rendering the vehicle immobile, you must immediately telephone us in order that we can instruct our nominated breakdown service to arrange for recovery to our own local -approved body shop.
b) If you arrange for the vehicle to be recovered to any other location, you will meet the cost of recovery to our own approved body shop.
Rights Of The Parties
16. Road & Weather Restrictions
We reserve the right at our discretion to restrict hire in certain locations, at certain times or in certain circumstances due to adverse or unsafe road or weather conditions.
17. Ending The Hire Agreement
a) We may end this agreement and take back the vehicle from you at any time, for any reason and without notice.
b) Such reasons may include, but are not limited to, the following:
if any part of this agreement is found to have been breached by you
if you are found to have misrepresented yourself or your circumstances in providing information to us relating to the hire, deliberately or in ignorance of the facts
if the vehicle is discovered abandoned
if the vehicle is not returned to us on the agreed date or we have reasonable cause to believe that it will not be returned on the agreed date
if we consider that there is reasonable cause to believe that the vehicle is being used in an unsafe or dangerous manner
c) Should this agreement be ended prematurely in such a fashion and/or for such a reason, you will be entitled to no refund of any part of the hire charges or security deposit from us.
18. Title To The Vehicle
a) You acknowledge that we continue to hold title to the vehicle and that you act as bailee only. You acknowledge that no part of this agreement provides you with a right of any kind to pledge our credit or cooperation in connection with the vehicle, and you agree not to do so.
b) You will not offer or attempt to offer to sell, lend, hire or assign of any part of the vehicle and/or its accessories or this agreement to any party of any kind, or otherwise deal with the vehicle and/or its accessories in any way other than that allowed by this agreement.
19. Release & Indemnity
a) Subject to our obligation to deliver the vehicle or an appropriate substitute vehicle to you, you release us, our employees, servants and/or agents, from any liability to you (regardless of who is at fault) for any loss or damage incurred by you or a third party by reason of your use and/or possession of the vehicle, including but not limited to:
any loss or damage caused by breakdown, mechanical defect, accident, or the vehicle being discovered unsuitable for your purposes.
any loss or damage to any property left in or on the vehicle, in any service vehicle, or on any part of our premises, or recovered or handled by us.
b) Subject to any insurance arrangements agreed with us, you hereby agree to indemnify us and continue to indemnify us, our employees and agents against any claims, demands and expenses (including legal costs) incurred or sustained by you or by a third party by reason of your use and/or possession of the vehicle.
20. This Agreement
a) Any alterations and/or amendments to this agreement must be made in writing and must be signed by the parties.
b) This agreement will in all instances be governed by Indian law, and this agreement, including the terms and conditions, constitutes the entire agreement between the parties. No additional oral undertakings, warranties or agreements between the parties relating to the subject matter of this agreement can supersede the terms of this agreement without the prior consent of the parties.
c) We reserve the right to add or amend any charges referred to in this agreement without prior notice to you.